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- 3 Must-Know Tips For Document Management | OBX Weekly
3 Must-Know Tips For Document Management | OBX Weekly
Learn these OneDrive tips ASAP!
John Gleave
September 24, 2024
In partnership with
Hey everyone 👋
I hope you all enjoyed the weekend!
In this edition of OBX Weekly, we’ll give you some vital suggestions for document management, including scanning paper documents and keeping track of modifications. Let’s get right into it…
💡 FACTS OF THE WEEK
Document management is a crucial yet often overlooked part of business operations, directly influencing productivity, regulatory compliance, and team collaboration. Here’s how you can enhance it within Microsoft 365.
Document Management & Data Quality
91% of data professionals report that data quality issues impact company performance.
45% of small-to-medium-sized businesses still rely on paper records, creating inefficiencies.
48% of employees struggle to find documents quickly.
Steps to Improve Data Quality:
Accuracy: Ensure data reflects real-world conditions by drawing from reliable sources.
Completeness: Ensure all essential data is captured, as missing information will affect accuracy and decision-making.
Consistency: Maintain consistency across different systems.
Timeliness: Keep data current to ensure relevance.
Validity: Follow predefined data formats and rules (e.g., valid date formats).
Uniqueness: Eliminate duplicates to ensure unique data entries.
Integrity: Preserve relationships between datasets (e.g., customers and orders).
Microsoft 365 Tips for Better Document Management
✅ Tip 1: Use OneDrive’s mobile app to scan and upload paper documents directly into your digital library as PDFs, reducing reliance on paper.
✅ Tip 2: Check version history and manage access to ensure data remains up-to-date and accurate.
✅ Tip 3: Use Microsoft Search to locate files across all applications efficiently, enhancing document accessibility.
For the detailed steps on implementing these tips, head down to this week’s Knowledge Boost!
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